Jun. 6, 2002 

The meeting was called to order at 2:35 p.m. by Pamela Rose, chair.

 PRESENT:

Connie Buren, Facilities Planning and Operations   
Steve Gibler, Enrollment Services   
Matt Loper, Science Department   
Pamela Rose, Facilities Planning and Operations   
Adam Sowards, Intra-American Studies and Social Sciences   
Larry Tilford, Plant Operations

ABSENT:

Jennie Husby, Student Government   
Lacey Smith, Student Government   
Bob Petersen, Science Department

MINUTES:

A motion was made by Adam Sowards to approve the February 21, 2002 minutes.  The motion was seconded by Larry Tilford and the motion was approved.

OLD BUSINESS:

CAMPUS SMOKING:

Pam Rose said that she would like to make smoking issues a priority.  She reported that Holly Moore has told her to identify locations for smoking shelters.

She would like to have the committee make recommendations for a smoking policy and identify locations for smoking shelters.  This would then go to the president’s staff for approval.  If approved, the W.A.C. code process would begin.

She stated that Holly felt that we should build at least one smoking shelter, and that everything else on campus would be non-smoking, and that we would not tolerate smoking anywhere other than the smoking shelter.

Pam said that Holly has mentioned that it is not realistic to make the campus totally non-smoking.

Matt Loper commented that Everett built a smoking shelter in center of their campus.

Pam mentioned that we could not use Repair, Minor Improvement (R.M.I.) funds, capital funds or operating budget funds to build the smoking shelters.  She said that funds that can be used are student fees, foundation funds and facility rental fees.  The reserve funds are being used for expenses for this year.

A motion was made by Steve Gibler that the environmental committee develop a smoking policy and become a non-smoking campus with the exception of the designated smoking shelters.  The motion was seconded by Adam Sowards and the motion was approved.

This will be submitted to the Vice President for Administrative Services for review after completion, and then if approved forwarded to the president’s staff for their review.

Pam said that she would talk with the Master Plan committee members regarding smoking shelters and with Tim Williams, LMN Architects, about design approaches and locations.

Steve Gibler mentioned that there should be adequate smoking signage installed and this would also be a cost factor.

Pam said she would see if a building permit would be required by the City of Shoreline.

RECYCLING PROGRAM:

Pam said that the City of Shoreline might have other resources that we can take advantage of for our recycling program.

Matt Loper reported that he has talked with Rika Cecil from the City of Shoreline, Environmental Education Department, and they briefly talked about what the city has done to reduce costs from their solid waste stream.  They have a contract with solid waste.  He will coordinate a meeting with Pam, Rika Cecil and himself to discuss recycling issues.

She said that the Field Order for West Seattle Recycling, Inc. would normally be through the entire fiscal year 2002-03.  She offered to ask Keith LaBelle for options which might allow us to terminate the contract at some earlier point if we are able to identify a better recycling vendor or process.

Larry Tilford reported that he talked with Jonathan Howe, West Seattle Recycling, Inc., regarding an individual that is interested in providing the college with a cardboard compressor and bailer at no cost to the college to bail our cardboard.  In turn this individual would haul the cardboard away and sell it.  It presently costs us to get rid of the cardboard. 

He stated that shredded paper is very costly for the college since there are additional costs for handling and processing because the shredded paper must be compacted and compressed and takes up extra space.

Pam said we are now going to be billed by West Seattle Recycling, Inc. for these additional costs. Mixed paper is also costing us more.

She indicated that Jonathan Howe, West Seattle Recycling, Inc., could provide a Certificate of Destruction for Confidentiality to the college.  All material must be separated into different boxes, taped and sealed and given to the recycling provider. They then give us a Certificate of Destruction that the material has been destroyed and the material is no longer available.

Discussions were held regarding how confidential material would be separated out from the other recycled material.  It was determined that there should be clarification given to us regarding this issue from West Seattle Recycling, Inc.

Larry Tilford will talk to Jonathan Howe, West Seattle Recycling, Inc. to see how confidential shredding of material would be handled and he will e-mail Pam the process that they use.

Pam said that she would like a “No shred policy” taken to the president’s staff for their consideration.

BUILDING 2900 REMODEL:

Matt Loper reported that the 2900 building committee would meet several times during the summer. 

SUSTAINABILITY:

Pam commented that there are no additional funds for sustainability.  We would have to   consider tradeoffs such as giving up a sealed mechanical HVAC system for operable windows.

She reported that Seattle City Light contacted her about installing vending misers on our vending machines and they installed them on 22 machines.   They told her this would be an approximate savings in the amount of $150.00 per year x 22 machines for a total savings of $3,300.00.

Pam commented that it is important that when we procure equipment that consideration be given to the total life cycle of that equipment.  How is it disposed of after it’s useful life?

Adam Sowards inquired if there would be water conservation measures incorporated for the summer. 

Larry Tilford mentioned that there are currently water conservation measures in effect.  There are timers on most of the irrigation systems; 90% of the urinals have motion sensing flush valves; and automatic faucets in some areas.

Larry plans to meet with the Seattle Public Utilities and the Department of Ecology regarding energy savings.

Pam said that the health department looks seriously at shutting down water and toilets.

She mentioned that there is substantial rental usage over weekends and there is a huge push to do this.   This creates demands on the plant operations and custodial staff.

Matt Loper said that during the Master Plan process there should be some consideration given to increasing energy efficiency.

Pam commented that the Master Plan would develop design guidelines; building buildings to achieve energy conservation may be the most effective way.

Pam said that she would be touring the new Justice Center building in Seattle on June 19, 2002.  It has a “green roof”.

NEW BUSINESS:

There was no new business for discussion.

OTHER:

1.  Matt Loper suggested looking at other days for our meetings since 
     Thursdays were not good for his teaching schedule.

     It was stated that the Strategic Planning Committee is reviewing all 
     committees on campus.

 2. The following individuals have shown an interest to remain on the 
      committee for next year:  Steve Gibler, Matt Loper, Lacey Smith and 
      Adam Sowards.   Jennie Husby, student, will be graduating.  Bob 
      Petersen was not present.

NEXT MEETING:

October 17, 2002 at 2:30 p.m.  
Conference Room, Building 1200

ADJOURNMENT:

The meeting was adjourned at 4:04 p.m.   

Connie Buren
Secretary
6/8/02

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May 16, 2002

The meeting was cancelled due to attendance.

PRESENT:

Connie Buren, Facilities Planning and Operations  
Pamela Rose, Facilities Planning and Operations     
Lacey Smith, Student Government
Adam Sowards, Intra-American Studies and Social Sciences    

ABSENT:

Steve Gibler, Enrollment Services     
Jennie Husby, Student Government      
Matt Loper, Science Department      
Bob Petersen, Science  Department      
Larry Tilford, Plant Operations 

NEXT MEETING

June 6, 2002 at 2:30 p.m.      
Small Conference Room, Administration Building

Connie Buren
Secretary
5/16/02

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Mar. 21, 2002

The meeting was cancelled due to attendance.

PRESENT:

Connie Buren, Facilities Planning and Operations      
Steve Gibler, Enrollment Services       
Pamela Rose, Facilities Planning and Operations     
Lacey Smith, Student Government

ABSENT:

NEXT MEETING:

May 26, 2002 at 2:30 p.m.      
Small Conference Room, Administration Building

Connie Buren
Secretary
3/21/02

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Feb. 21, 2002

The meeting was called to order at 2:35 p.m. by Pamela Rose, chair.

PRESENT:

Connie Buren, Facilities Planning and Operations      
Jennie Husby, Student Government      
Matt Loper, Science Department      
Bob Petersen, Science Department      
Pamela Rose, Facilities Planning and Operations     
Adam Sowards, Intra-American Studies and Social Sciences      
Larry Tilford, Plant Operations

ABSENT:

Steve Gibler, Enrollment Services      
Lacey Smith, Student Government

INTRODUCTION OF NEW MEMBER:

Pamela Rose introduced Bob Petersen, administrator, who has been appointed to the committee.  The members introduced themselves.

MINUTES:

A motion was made by Adam Sowards to approve the January 17, 2002 minutes.  The motion was seconded by Jennie Husby and the motion was approved.

OLD BUSINESS:

CAMPUS SMOKING:

Pamela Rose reported that Dave Holmes, web master, has added several more links to the “Designated Smoking Areas” map.  She indicated that two 24”x24 “Designated Smoking Areas” maps have been printed and they will be placed in plexiglas and installed in the second level of the F/O/S/S building 5000 and main entry of the P.U.B. building 900.

Larry Tilford will talk to Scott Saunders, Student Programs, regarding the location of smoking area map for P.U.B. building 900.

Pamela reported that she met with Holly Moore about smoking and that Holly asked her what was needed to make our college a non-smoking campus.

She stated that Holly felt that we should build at least one smoking shelter, and that everything else on campus would be non-smoking, and that we would not tolerate  smoking anywhere other than the smoking shelter.

Pamela indicated that she had talked to Paul Rucker, International Programs, since there were concerns that we would lose students if our campus was a non-smoking campus and he informed her that there are only 400 international students.  This is a small percentage of our enrollment.  He will request feedback from his staff and students regarding the  smoking issue and proposed restrictions.

Discussions ensued regarding a few areas that may be good locations for a smoking shelter.  The following areas were mentioned: the gravel area north of P.U.B. 900 building, Espresso stand south of building 2200 near the bench area, F/O/S/S 5100 building bench area, VCT 2000 building and automotive training center 2100 building.

There were further discussions regarding funds to be used for a smoking shelter and Pamela indicated that Holly suggested that the International Program might have funds available.  Bob Petersen suggested that we look into a grant from Phillip Morris.

Pamela stated that she will send an e-mail to Holly about the discussions she has had with Diana Penley, Human Resources and Employee Relations, regarding the W.A.C. code process.  She indicated that developing a W.A.C. code generally takes about a year. 

Discussions were held regarding some of the other colleges smoking practices.  It was mentioned that Edmonds College has smoking shelters on the perimeter of their campus, Skagit Valley College restricts smoking by having smoking shelters, and that North Seattle College restricts their smoking areas.

Adam Sowards recommended that Pamela write a memorandum to Keith LaBelle, Vice President for Administrative Services, since we are an advisory committee to the Vice President for Administrative Services, requesting directions on how to further proceed on these smoking issues.

Matt Loper distributed a draft regarding smoking that he will send to faculty to request their assistance in promoting the use of the “Designated Smoking Areas”.

RECYCLING PROGRAM:

Larry Tilford reported that he talked with Jonathan Howe, West Seattle Recycling, Inc., regarding reducing our waste stream on campus.  He stated that shredded paper is very costly for the college since there are additional costs for handling and processing because the shredded paper must be compacted and compressed and takes up extra space.

He indicated that Jonathan Howe, West Seattle Recycling, Inc., informed him they could provide a Certificate of Destruction for Confidentiality to the college.  Larry mentioned that this certificate has been provided to North Seattle college and this college has not done any shredding for five years.  He was asked to contact Jonathan Howe to have him provide a copy of the Certificate of Destruction for Confidentiality for the college’s review.

Discussions were held regarding how confidential material would be separated out from the other recycled material.  It was determined that there should be clarification given to us regarding this issue from West Seattle Recycling, Inc.

Larry stated that an additional eight recycling bins to handle aluminum, glass and plastic would cost an extra $50.00 per pickup.  He indicated that it may not be necessary to have these materials picked up every month, but they would be picked up on a test basis.

Pamela requested Larry contract Jonathan Howe, West Seattle Recycling, Inc. to request that he provide a formal written quote for additional recycling bins.

CONSERVATION MEASURES:

Pamela reported there were 39,200 fewer kilowatt hours used this year during the electrical shutdown for a week in December, 2001compared to the same period last year. However, due to the electrical rate increases the cost was 35 percent more.  She stated that she had sent a copy of this information to Keith LaBelle, Vice President for Administrative Services, and Paulette Fleming, Vice President for Human Resources and Employee Relations.

The members reviewed the Seattle City Light electrical billing for the current period in comparison to the same period last year. 

BUILDING 2900 REMODEL:

Pamela informed the committee that there will be four consultants interviewed Wednesday, February 27, 2002 for the 2900 building renovation remodel and that the award will be made that day.  She stated that there would be five people interviewing the consultants and they include two individuals from the Department of Engineering and Architectural Services, two individuals from the college, and one individual from private industry.

Matt Loper requested that Pamela send him the proposed timeline for the 2900 building renovation remodel for the building committee.

It was mentioned that the 2900 building renovation project would need to address relocations, and also if the project will be done in phases since this would add extra costs to the project.

NEW BUSINESS:

Pamela reported that she had attended an award ceremony for Governor Locke sponsored by the Resource Renewal Institute.  The governor was presented the “Guardian of the Future” award.  Washington State ranks fifth in the top five states.

In his acceptance speech, the governor promised an Executive Order to promote sustainability for design practices and purchasing under state contract.

Pamela stated that she would like to see sustainability as the theme for our campus and our Master Plan.  This would set our college apart from other community colleges as the college that embraces and promotes sustainability.  She felt that this would be attractive to faculty, staff and students in dealing with our environment such as surface water run-off, landscape and remodeling buildings.  Pamela communicated this idea to Holly immediately after the award ceremony.

She indicated that Holly would like to go with the sustainability idea and we will need more campus input.  Pamela stated that LMN Architects would be at our all campus meeting on March 8, 2002 to introduce the Master Plan. 

Matt Loper felt there would be positive results regarding this issue.  He stated that faculty would regard instruction as trying to be more visionary.

Adam Sowards agreed there would be positive results on this issue.

Pam asked the committee to think about sustainability in the broadest possible terms.  She stated that it could include increased market share and profitability, improved conservation, environmental health, job market expansion and a more pleasant living environment.

OTHER:

There was no other business for discussion.

NEXT MEETING:

March 21, 2002 at 2:30 p.m.      
Small Conference Room, Administration Building

 ADJOURNMENT:

The meeting was adjourned at 3:59 p.m.   

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Jan. 17, 2002

The meeting was called to order at 2:34 p.m. by Pamela Rose, chair.

PRESENT:

Jennie Husby, Student Government     
Matt Loper, Science Department     
Pamela Rose, Facilities Planning and Operations     
Lacey Smith, Student Government     
Adam Sowards, Intra-American Studies and Social Sciences     
Larry Tilford, Plant Operations

ABSENT:

Connie Buren, Facilities Planning and Operations     
Steve Gibler, Enrollment Services       
Bob Petersen, Science Department

MINUTES:

Adam Sowards requested the following change to the December 6, 2001 minutes: correction of his name that was misspelled in the intranet minutes.

Matt Loper requested the following change under Recycling Report, paragraph 6, second sentence, change the sentence to read: He volunteered to ask someone to contact the Department of Labor and Industries to see if objective information was available.

A motion was made to approve the December 6, 2001 minutes as corrected.  The motion was seconded and the motion was approved.

OLD BUSINESS:

CAMPUS SMOKING:

Pamela Rose asked the committee for their overall impressions as to the effectiveness of the smoking policy to date.

Larry Tilford thought that there seemed to be less cigarette butt litter, and other members noted a slight improvement in smoking violations, but the committee agreed that the situation has not substantially improved. 

Pamela Rose reported that Sue Geisler had called her and requested that a “No Smoking Sign” be installed for building 1400. 

Larry Tilford indicated that he would provide them.

The “No Smoking Except in Designated Smoking Areas” signs have been installed, but people both faculty, staff and students continue to smoke where they are accustomed to smoke, especially along walkways as they move from place to place.

Matt Loper distributed a draft memorandum regarding smoking that he will send to faculty to request their assistance in promoting the use of the “Designated Smoking Areas”.  He indicated that he has received some helpful comments.

Pamela Rose offered to ask Andy Conrad, VCT, to produce an enlarged “Designated Smoking Areas” map that could be laminated and placed in the Student Union Building 900 (S.U.B.) and the F/O/S/S building 5000 locations.

It was mentioned that the small “Designated Smoking Areas” map has not been widely distributed enough to be effective.  Pamela Rose suggested that the “Designated Smoking Areas” map be taped on the inside of door relites as near as possible to the “No Smoking Signs”.

It was mentioned that the “Designated Smoking Areas” map is not easily accessible on the intranet and needs to be improved.

CONSERVATION MEASURES:

The committee members wondered if we had any data yet to evaluate savings from the campus efficiency shutdown over the winter break.

Pamela Rose replied that we had not yet received our utility bills, and that we would have to compare the usage with last year, rather than the costs, because rates have risen. 

There was considerable discussion about the use of electric space heaters by individuals.   Space heaters are hazardous, especially in elderly buildings like the F/O/S/S, which have aluminum wiring.  Aluminum expands as it heats up under load, and contracts when it cools down.  This constant expansion and contraction makes splices and connections deteriorate, causing short circuits and increasing the risk of electrical fires.  Space heaters place large loads on already marginal electrical systems.

The HVAC systems in many of our campus buildings are constant air volume, which do not respond quickly to occupants.  Adam Sowards described a floor vent in his office that emits a constant stream of cold air.

Larry Tilford responded that this is probably supply air from outside.  He offered to give Adam Sowards a deflector to keep the cold air away from his immediate workspace. 

The heating system and vent locations were designed many years ago, with no thought to furniture placement.  Occupants' workspaces have moved many times over the ensuing years.  When people cover up vents to increase their own comfort, the system compensates somewhere else, and discomfort increases down the line.  Thermostats are often obscured with furniture, or the person immediately adjacent to the thermostat adjusts it to improve their own comfort level, not realizing that the thermostat controls air temperature for a large surrounding area.  Space heaters increase the air temperature in the immediate vicinity, fooling the thermostat into sensing heat and telling the building system to reduce temperature.  Whoever "owns the zone" needs to be aware of impacts on the thermostat.

It was decided that an educational memorandum should be written to the campus community, explaining how the HVAC system operates, and the impact of their personal decisions on their co-workers.  Pamela Rose will write a memorandum to be distributed campus-wide.

Discussions were held that if people dress appropriately, uncover their floor vents, perhaps rearrange their furniture, and free their thermostats so they can do their job,   comfort might improve.  If space heaters must be used, they should be positioned well away from thermostats and be the most energy efficient model possible.

It was mentioned that desk lamps, especially with incandescent bulbs, get mixed energy consumption reviews.  Several years ago, the entire campus was relamped with energy efficient T-8 fluorescents in the overhead fixtures.  These lamps burn about 42 watts each, and each fixture has two to four lamps on at any one time.  Desk lamps, depending on their size, burn 40 to 60 watts.  Desk lamps also contribute to feelings of intimacy, privacy, and enhanced concentration, especially in open office situations.  If desk lamps are used, at least some of the overhead lighting should be turned off.

BUILDING 2900 REMODEL:

Pamela Rose informed the committee that we are about to advertise for a consultant to begin the programming phase of design for the building 2900 renovation remodel.

Matt Loper reported that a building committee had been formed, with Bob Petersen and Don Schultz as co-chairs. 

NEW BUSINESS:

There was no new business for discussion.

OTHER:

1.  Recycling was discussed, and it was decided that as long as we are in 
     status quo, we will make an effort to improve the present recycling 
     service.  It was mentioned that we need to make recycling more visible   
     on our campus.  West Seattle Recycling, Inc. offered to supply new bins, 
     and there is still interest in expanding our service to include glass and/or 
     aluminum.

     Pamela Rose will ask Larry Tilford to contact Jonathan Howe, West 
     Seattle Recycling, Inc., regarding these services.

NEXT MEETING:

February 21, 2002 at 2:30 p.m.      
Small Conference Room, Administration Building

ADJOURNMENT:

The meeting was adjourned at 4:00 p.m.   

Pamela Rose/Connie Buren     
1/22/02

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Dec. 6, 2001

The meeting was called to order at 2:36 p.m. by Pamela Rose, chair.

PRESENT:

Connie Buren, Facilities Planning and Operations
Jennie Husby, Student Government
Matt Loper, Science Department
Pamela Rose, Facilities Planning and Operations
Adam Sowards, Intra-American Studies and Social Sciences
Larry Tilford, Plant Operations

ABSENT:

Shannon Flynn, Science Department
Steve Gibler, Enrollment Services
Lacey Smith, Student Government 

MINUTES:

A motion was made by Jennie Husby to approve the November 14, 2001 minutes.  The motion was seconded by Adam Sowards and the motion was approved.

OLD BUSINESS:

RECYCLING REPORT:

Pamela Rose distributed descriptions of other community colleges recycling programs as received from the Operations and Facilities Council (OFC) listserv.

Pamela Rose mentioned that Sea-Dru Nar Recycling could not hire Bob Johnson as an in-house person that does the recycling.  She stated that Sea-Dru Nar Recycling felt that the college has a good recycling program in place and that we should stay with our current vendor until the labor issue is resolved.

Larry Tilford stated that Bob Johnson was not interested in becoming an independent recycling contractor since he makes more money than he would being an independent contractor.

Pamela Rose commented on the Internet message about the accident Sea-Dru Nar Recycling had and their safety violations.

It was mentioned that the workers at Sea-Dru-Nar Recycling are in a drug and alcohol rehabilitation program and allegedly using heavy equipment with little or no training.  It was felt the newspaper article on the Internet was blown out of proportion and that our real problem is the labor issue. 

Matt Loper suggested that we research any changes that have been made to the safety programs for Sea-Dru Nar Recycling since the accident.  He volunteered to contact the Department of Labor and Industries to see if objective information was available. 

Pamela Rose indicated that sometime in the future there could be a decision made on the recycling program, but not until the labor issue has been resolved.

Pamela Rose stated that we could possibly generate some income from our shredded paper if there was a market for shredded paper.  For instance, using shredded paper for animal bedding.

Jennie Husby volunteered to contact Dawn Mauer to see if she had any ideas for the shredded paper.

It was mentioned that the college should be made aware that shredded paper is very costly and that we should try to do less shredding.  We need to be more aware of recycled materials as marketable commodities and try to reduce our waste stream.

It was mentioned that glass, for instance, has a very low market value and is expensive to recycle.  Other colleges think that curbside recycling has glutted the market.

Larry Tilford mentioned that garden waste is composted on campus.  Jersey barriers were installed west of the track lot, north of the automotive center building and south of the track parking lot near “the pit” to form compost bins.  The material does not compost well enough to reuse on campus, so we pay Pacific Topsoils to haul it away at a cost of $100 per load.  This is done on a quarterly basis at an approximate cost of $3,000 per year.  They process it into finished compost.

Unfortunately the composting area is encroaching on the city’s property.

Pamela Rose stated that she would send an e-mail to members to see if anyone would be interested in forming a sub-committee to deal with other issues.  She indicated that one issue would be making suggestions to reduce our waste stream.

It was suggested to have members on the sub-committee that were involved with the environmental committee last year.

CAMPUS SMOKING:

Pamela Rose stated that smoking signage for the buildings has been ordered.  

It was mentioned that there should be more smoking information in the form of handouts including the smoking map given to the students.  It was suggested to ask for cooperation from student government and student senators in spreading the word about our new campus smoking guidelines.

Pamela Rose will have the smoking site map locations enlarged and have it posted in the S.U.B. building 900 and on the main floor of the F/O/S/S building 5000. 

It was suggested that a request be made to the Ebbtide Newpaper to have the smoking site map locations inserted in the newspaper since there was none inserted in the previous smoking article.

Pamela Rose indicated that she has requested that Carwin Spearman, Safety and Security Manager, have the security officers pay special attention for smokers violating the new smoking guidelines around the S.U.B. building 900.  She indicated that she would once again ask Carwin Spearman to have the security officers remind any individuals that are smoking in areas that are not smoking areas to please move to the approved locations.

It was stated that smoking is very bad outside classrooms and walkways between the S.U.B. building 900 and the Physical Education building 3000.

Matt Loper volunteered to write an article for the faculty listserv about the new smoking guidelines, new smoking signage, and request that the faculty make an announcement in their classes regarding the smoking issues.  It was suggested that the classified staff listserv also have an article written.

Larry Tilford stated that he has hired hourly employees to clean up the cigarette butts and the cigarette litter has improved.

The Draft Smoking and Use of Tobacco and Related Substances Policy 5327 was distributed for review. 

Pamela Rose mentioned that she would check with Diana Penley, Human Resources and Employee Relations department, to see what the procedures are for developing a Washington Administrative Code (W.A.C.) for smoking and updating the policy procedures.   She requested the members review the Draft Smoking and Use of Tobacco and Related Substances Policy 5327 and send suggested additions and/or changes to Connie Buren, Facilities Planning and Operations.

CONSERVATION MEASURES:

Pamela Rose mentioned that a participation agreement had been signed with Seattle City Light for replacing lamps and ballasts in the music building 800.  It was stated that motion sensor devices might be expanded in more classrooms since they are working well.

Larry Tilford related that he has a meeting with representatives from the State of Washington Department of Ecology on December 14, 2001 to discuss water conservation savings.  He indicated that some of the energy conservation measures that have been implemented by the college are automatic shut-off values on water faucets and self-flushing units on urinals and toilets. 

Adam Sowards stated that we need to look at the long term cost effectiveness for energy.

NEW BUSINESS:

1.  Pamela Rose stated that the City of Shoreline will not authorize 
     any building permits until a Master Plan is in place or 
     substantially completed.  She indicated that it is now a 
     requirement of the state that a Master Plan be in Olympia prior 
     to submitting any capital requests for new funding. 

     She mentioned that the interview team will interview three firms 
     for the Master Plan consultant selection on December 19, 2001 
     and it would be mid January before a consultant is on board.

2.  Matt Loper suggested forming a sub-committee to develop 
     options for the 2900 building remodel.  It was suggested we 
     establish goals for the remodeling project as a “green building” 
     incorporating Leadership in Energy Efficient Design (L.E.E.D.) 
     standards.  This is defined as construction methods using 
     recycled materials such as carpeting, drywall, and siding.  

     Larry Tilford volunteered to assist on the sub-committee.  Adam 
     Sowards stated he may also assist with the subcommittee.  It 
     was suggested that Stephanie Diemel, Science, should be 
     contacted since she did her thesis on architectural design and 
     energy efficiency.

OTHER:

1.  It was mentioned that there needed to be an administrative 
     replacement for Shannon Flynn who is no longer an 
     administrator.  She will be on sabbatical during winter quarter, 
     2002 and return as a faculty member.  Matt Loper volunteered to 
     check with Bob Peterson, Interim Dean, Science Division, and 
     Pamela Rose will check with Norma Goldstein, Dean, 
     Humanities Division, to see if either of these individuals would 
     be interested in being on this committee.

     Pamela Rose stated that she has requested that Stephanie 
     Diemel, Science, start some pre-planning considerations for the 
     2900 building remodel, but that she should be ready to let go of 
     some of the ideas if they are not architecturally feasible.

     She mentioned that decisions need to be made on what the 
     function of the 2900 building are to be such as: making it a 
     science building; move print shop; move cosmetology.  The 
     building needs to be considered in the context of the campus as 
     a whole.

     Pamela Rose indicated that the college submits a Public Works 
     Requisition form to the Department of General Administration 
     Division of Engineering and Architectural Services for planning 
     and design work.  They in turn will place an ad in the Daily 
     Journal of Commerce and also on their Web site for an 
     architect.  She stated that the consultant selection process takes 
     between six to eight weeks.

     She indicated that another project being considered for remodel 
      is the S.U. B. 900 building.

      She stated that Tom Henderson, State Board for Community 
      and Technical Colleges, has indicated that for the state board 
      capital projects the goal is to achieve at least a silver 
      Leadership in Energy Efficient Design (L.E.E.D.) rating.

NEXT MEETING:

January 17, 2002 at 2:30 p.m.
Small Conference Room, Administration Building

ADJOURNMENT:

The meeting was adjourned at 4:10 p.m.

Connie Buren
Secretary
12/10/01                                                                                                     

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Nov 14, 2001 

The meeting was called to order at 2:05 p.m. by Pamela Rose, chair.

PRESENT:

Connie Buren, Facilities Planning and Operations
Steve Gibler, Enrollment Services 
Jennie Husby, Student Government     
Matt Loper, Science Department   
Pamela Rose, Facilities Planning and Operations  
Lacey Smith, Student Government   
Adam Sowards, Intra-American Studies and Social Sciences   Larry Tilford, Plant Operations

ABSENT:

Shannon Flynn, Science Department

VISITORS:

Jonathan Howe, West Seattle Recycling   
Bob Johnson, Plant Operations   
Keith Lykken, Sea-Dru Nar Recycling    
Rex Smith, Sea-Dru Nar Recycling

MINUTES:

Larry Tilford requested the following changes to the October 25, 2001 minutes: under Recycling Report paragraph 10, last sentence - change to read: “of time, instead of an assumption that it would create more work hours and cost more”; under Other item No. 3 change the word “signed” to “initiated”.

A motion was made by Adam Sowards to approve the October 25, 2001 minutes as corrected.  The motion was seconded by Matt Loper and the motion was approved.

OLD BUSINESS:

RECYCLING REPORT:

Jonathan Howe, President and owner, of West Seattle Recycling, Inc., our current recycling vendor, was present to give a presentation on recycling.

Jonathan Howe stated that their company has been servicing the college for many years, and he has worked a couple years with Bob Johnson, their on site employee.

He indicated that he was aware that the college is interested in another recycling vendor that has offered free service including glass and plastic in their recycling program, which their company currently does not collect.

Jonathan Howe gave a brief history of our recycling program that began in the summer of 1991 by implementing a set monthly service fee.  He stated that this service fee has remained the same.  He mentioned that recycling labor needs are covered even if our current on-site employee is unavailable due to absence, illness or vacation.  He stated labor needs are covered in the case of special circumstances such as our annual campus clean-up, the library purge and the periodic shredding binges that happen at the F/O/S/S building.

He stated that their company’s direction back in 1991 from the former Facilities Director was to do as much recycling as was cost-effectively possible.  Because of that directive, they have focused on collecting that part of the waste stream most readily/easily diverted that includes all grades of paper as well as aluminum cans.   They developed the system of upgrading all paper on campus because it was determined that it was cost-effective to sort the paper into various grades considering the huge difference in the values between mixed paper and white ledger.  He indicated that by doing no sorting all paper becomes the lowest value mixed waste paper.

Jonathan Howe stated that the green “mixed” barrels are sorted by colored ledger/print mix and mixed paper, newsprint and office packs.  They sort out the contaminants from the “white” barrels and dump this into white ledger paper.

He stated that their company is able to recycle items that other companies may not be capable of: namely some scrap metals they formerly have collected and paid the college for in years past.  He indicated they have resources and the connections to direct our college to the appropriate and cost-effective vendors in situations that we cannot handle.  An example of this would include cardboard and yard waste.

He mentioned that when the market prices go up they adjust our price accordingly.  If we sort it allows us to eliminate grades of paper or include them according to the market conditions.  If there were no sorting and free pick-up we would loose the value of the sorted paper when prices rise. 

Jonathan Howe stated that labor costs for the employee’s time total about 50 hours per month, or a cost of $350.00 at $7.00 per hour (or $400.00 at $8.00 per hour).  About 40 percent of the employee’s time is spent on barrel collection for paper and aluminum cans; 30 percent is spent collecting bags of shredded paper; the remaining 30 percent is spent on dumping and sorting barrels.  He indicated that there are increased costs with shredded paper.  Because of the bulkiness and potential fire hazard of shredded paper their number one priority is disposal. 

He felt that the college was doing more shredding than what we need to do.  He stated that shredded paper is not only expensive, but it devalues the paper and is costly to handle.

He suggested that the college could cut down on printing costs by printing fewer class schedules.

He mentioned that the college recycles 58 tons per year not including steel or other metals that are picked up by other collectors.  He indicated that recycling costs are approximately $67 per ton for the college.

He indicated there currently is no market for glass or plastic.  He stated to look at the big picture he would be willing to recycle glass and plastic containers, but he could not do this for free.   He mentioned that there is liquid contamination and food waste in paper cups and plastic bottles.

He stated that if we were to re-evaluate the recycling program he would immediately add containers at the VCT building and service that area separately to reduce walking time and phase in plastic and glass collection on a trial basis.

If there were more recycling areas on campus, we would need to purchase additional barrel containers at a cost of between $5.00-$8.00 per barrel.

It was mentioned that the reason recycling containers are in the hallways is because the instructors feel they are unsightly in classrooms.

He mentioned that there has been no replacement of our baler for the cardboard and this needs to be reviewed since the equipment is inefficient.  He suggests subcontracting out the cardboard collection in order to keep those costs down.

He indicated that the sorting of the paper is done into Gaylord boxes and there is currently one pickup point on campus. 

Jonathan Howe mentioned that an alternative proposal would be to have no sorting, adding two additional collection stations and plastic and glass containers.  This would only be a savings of $38.00 per month from our current service fee of $230.00 per month.

Paper products recycled on the Washington state scale are 42 percent.

He suggested that we make a concerted effort to reduce our waste by one percent (3,500 pounds) per year.

He stated that some of the clients they have serviced for close to ten years include Bellevue Community College, Highline Community College, South Seattle Community College and Christa Ministries.  He indicated that Shoreline is very cost effective compared to other colleges.

Jonathan Howe stated that there is a 100 percent off-site confidentiality certificate for security measures that his company abides by and recycled materials are kept in a locked warehouse.

In closing, Jonathan Howe mentioned their company picks up, sorts, and bails the recycling materials although it is not for free.  He indicated that if we chose to change vendors we would: lose the benefit of a stable program; lose barrels that the college bought; lose all off-site management of recycling program and the other hidden benefits that they can bring; lose pre-sorting advantage that staff is used to and without the sorting would lose the market fluctuation rates; lose collection of other materials; lose flexibility; lose the personal attention that is given to our program that is overlooked and often not compensated; lose good working relationship with current vendor; lose weekly supervision and check-in of employee; lose late night pickups; and lose ability to have consultations and the expertise they provide.

Pamela Rose thanked Jonathan Howe for his company’s presentation on their recycling program.

Keith Lykken, Plant Manager, and Rex Smith, Account Representative, from
Sea-Dru Nar Recycling were present to give a presentation on recycling.

Pamela Rose mentioned that she was new to the college and that she had not had the benefit of the prior presentation and that it was important to her and the new members of the committee to have another presentation.

Keith Lykken stated that their company started 38 years ago as a drug and alcohol treatment center.  They started in the recycling business 20 years ago.  He indicated that the recycling is a separate entity for their company and the operations side of their organization all goes back into treatment programs that is funded by the government, and these dollars could not be used for anything else.  They recently moved into a new building and are a company that needs to grow. 

He stated that this is a co-ed program and housing is provided from one to 12 months.  Children may visit their parents while they are in the treatment program.

He indicated that their company is proud of their free outstanding service to their customers.  He stated that they have hired a rover to cover for all vacations and illness.

Keith Lykken mentioned that their company is able to sort aluminum cans, all grades of paper, plastic bottles, magazines, metal, newspaper, paper clips, plastic bags, shredded paper if it is packed well, and shrink-wrap.  Paper is sorted into different grades and sold on the open market.  It was mentioned that federal funding has been cut back the past few years.

They do not take glass for all accounts but will consider doing it for the college.  He indicated that there is no money in the green or brown glass.  They formerly subcontracted with a company for glass pickup and that company has gone out of business.

He mentioned that 70 percent of our garbage should be recyclable.  It was stated that if you make recycling a simple process people would recycle more.

He indicated that their workers are on a volunteer work-release treatment program.  Their truck drivers are all program graduates that wear uniforms and identification badges with the company name on them while out of their facility.  Most of their employees have been there for one year or more.  Their second shift workers are graduates in their program and are hourly employees.

He stated that they have four cargo vans and semi-trucks out in the field daily.  Each driver receives a weekly list of the places to pick up.  The pick up points are scheduled weekly and not on an on-call basis.  

They are not opposed to picking up recycling in other areas. They could stop at one location to pick up the recycling or various locations on campus, but would like to limit the pick up points to three spots.  The areas need to be accessible to their truck.

They would provide a dumpster for having all grades of paper and mixed paper products together.  Glass and shrink wrap would be separated.  Their company would provide 32-gallon Rubbermaid containers and desk-side container boxes.

Keith Lykken stated presently they have a little over 500 customers.  Some of the contracts their company has are: Boeing (three major contracts), City of Seattle, King County, Port of Seattle and Todd Shipyard.  They do not do any recycling for any community colleges, but formerly had the University of Washington as an account.  They recently have made proposals to Harborview Medical Center, Seattle Pacific University and Valley Medical Center.  

Pamela Rose mentioned that the labor issue is a stumbling block for the college since our current vendor pays for part-time labor and benefits to the employee to move recycled material from various buildings and to sort.  She indicated that it is a benefit to the college not to increase this person’s hours since we would incur having to pay benefits that we presently do not pay because they are kept below the threshold that requires paying any benefits. We cannot increase the workload to put him into benefit status because of current state funding budget cuts.

Pamela Rose inquired if their company would be interested in entering into a similar agreement as our current vendor with an in-house person that does our recycling.

Keith Lykken commented that it would make it easier for the college not to take any job away from an individual.  He indicated that as long as someone from the college was supervising the work that was being done, they might be able to work with our in-house person that does the recycling.

He stated that the individual’s hours would go down because there would not be any sorting to be done since the recycling materials would be put into one dumpster.

Keith Lykken indicated that the cost of paying this person would be from the revenue from sale of paper.  However, he would need to review this issue with their company.

He mentioned that the college would pay for the paper and the costs would be determined on how many actual tons per month we recycled.

Rex Smith stated that on a personal note he graduated from the program and has gone back to college twice.  He was recently hired as an account representative for Sea-Dru-Nar Recycling.

He indicated that they are an honest company and do what they say they are going to do. He stated that if anyone was interested they could take a tour of their facility.  It would require advance notice. 

Pamela Rose thanked Keith Lykken and Rex Smith for their company’s presentation on their recycling program.

Pamela Rose stated that if an offer was made to Bob Johnson and he does not feel it is attractive, decided it was not worth his time, and chose to op out, the recycling would have to be done by someone in the plant operations department.  

It was mentioned that in order to have a good recycling program on our campus the college needs to make improvements to our recycling service and have more products recycled.

It was stated that there was not a preference over either recycling company.  We need to get all the data together and have further discussions.

Matt Loper indicated that we do not have all the pieces until we hear back from Sea-Dru-Nar Recycling.

Pamela Rose stated that at our next meeting we would look at the entire recycling package.  If any material is received from Sea-Dru-Nar Recycling prior to the next meeting it will be sent to members for their review.

NEW BUSINESS:

There was no new business for discussion.

OTHER:

NEXT MEETING:

December 6, 2001 at 2:30 p.m.
F/O/S/S Building 5300, Room 5328

ADJOURNMENT:

The meeting was adjourned at 3:45 p.m.

Connie Buren
Secretary
11/20/01

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PRESENT:

Connie Buren, Facilities Planning and Operations
Steve Gibler, Enrollment Services
Matt Loper, Science Department
Dawn Maurer, Student Government
Tim Payne, Intra-American Studies and Social Sciences
Larry Rebo, Facilities Planning and Operations
Larry Tilford, Plant Operations

Shannon Flynn, Science Department
Jennie Husby, Student Government

Keith Marston, Student Guest
Teresa Savelsky, Student Guest
Lacey Smith, Student Guest

MINUTES:

A motion was made by Steve Gibler to approve the May 17, 2001 minutes. The motion was seconded by Larry Tilford and the motion was approved.

Larry Tilford introduced Dan Hancock, Sea-Dru-Nar Recycling, who was going to make a presentation on recycling services.

Dan Hancock stated that their company is a non-profit organization and they have two functions: drug and alcohol treatment program. At the present time they have 100 people in their treatment program.

He mentioned that they could provide to the college open canvas carts on wheels that do not destroy carpets and they are like postal bins. They also have Rubbermaid containers with liners and desk-side container boxes. These items would be provided to the college without any charge.

Dan Hancock stated that the college would not do any sorting of materials. It would all be done at their warehouse. Their company will sort any contaminants that are thrown in with the recycling waste.

He mentioned that the college would need to bring the carts to a central location for pick-up.

Dan Hancock reported they have contracts with Boeing (three major contracts), King County, city buildings, hospitals, Fircrest, plus several hundred smaller contracts. They do not have any contracts for schools presently.

He indicated that every employee is required to have a background check before they are hired. Every employee wears an identification badge when they are out of their facility. Their employees are not allowed to read any material and none of the material leaves their facility. Their company presently has a three million-dollar insurance policy.

He stated that if anyone was interested they could take a tour of their facility. It would require advance notice.

Dan Hancock stated that it would take approximately three days at the most to set up a program with the college.

Larry Rebo thanked Dan Hancock for his company’s presentation on their recycling program.

Dawn Maurer reported that she contacted current customers of Sea-Dru-Nar Recycling and everyone had wonderful and positive comments about them. The companies that she contacted were: Air Touch Cellular, Bentall Properites, Boeing, Carillon Point, Fred Hutchison Cancer Research, Harborview Medical Center, Seattle City Light and Valley Medical Center.

Discussions were held regarding changing from our current recycling company, West Seattle Recycling, Inc., to Sea-Dru-Nar Recycling.

Steve Gibler mentioned that Sea-Dru-Nar Recycling is paying their own way and is self-contained as a non-profit company.

A motion was made by Steve Gibler to recommend to Liz Baker, Vice President for Business and Operations, that we change from our current recycling company, West Seattle Recycling, Inc., to Sea-Dru-Nar Recycling contingent on the existing contract with West Seattle Recycling, Inc. to be effective no later than the start of fall quarter, 2001. The motion was seconded by Dawn Maurer and the motion was unanimously approved.

Larry Rebo indicated that the committee now needs to work on language and locations for signage. He indicated that we do not want to clutter the campus with a lot of signs. This can be monitored as the recycling program grows.

He mentioned that information regarding our new recycling program and the campus smoking guidelines could be presented during student orientation and the all campus meeting in September.

Steve Gibler stated that fall quarter student orientation starts July 17th.

Larry Rebo will check with Carol Henderson, Vice President for Academic Affairs, to see if a brief presentation on the recycling program and the campus smoking guidelines could be made at the all campus meeting in September, 2001.

PROPOSED CAMPUS SMOKING GUIDELINES UPDATE:PROPOSED CAMPUS SMOKING GUIDELINES UPDATE:PROPOSED CAMPUS SMOKING GUIDELINES UPDATE:PROPOSED CAMPUS SMOKING GUIDELINES UPDATE:

Larry Rebo mentioned that the Proposed Campus Smoking Guidelines have been approved as indicated in the Net News article on May 21, 2001.

Steve Gibler related that there should be a re-assessment of the map for the designated smoking locations after having walked the various suggested areas.

Dawn Mauer suggested that the smoking guidelines be inserted on one side and the map on the other side.

Dawn Mauer volunteered to draft smoking signage wording for discussions, additions and/or changes at our next meeting.

Teresa Savelsky indicated that an article could be done for the Ebbtide Newspaper’s first issue during fall quarter, 2001 regarding our new recycling program and the campus smoking guidelines.

The meeting was called to order at 2:35 p.m. by Larry Rebo, chair.

PRESENT:

Connie Buren, Facilities Planning and Operations
Shannon Flynn, Science Department
Steve Gibler, Enrollment Services
Jennie Husby, Student Government
Dawn Maurer, Student Government
Tim Payne, Intra-American Studies and Social Sciences
Larry Rebo, Facilities Planning and Operations
Larry Tilford, Plant Operations

ABSENT:

Matt Loper, Science Department

MINUTES:

A motion was made by Larry Tilford to approve the May 3, 2001 minutes. The motion was seconded by Dawn Maurer and the motion was approved.

OLD BUSINESS:

CAMPUS ENERGY EFFORTS:

Tim Payne mentioned that he will be coordinating a meeting with Larry Rebo, Larry Tilford, himself and representatives from Puget Sound Energy and Snohomish County Public Utility District (P.U.D.) to discuss energy conservation and alternative sources to reducing energy, such as, solar energy and wind driven generators. They can do a campus review of our facilities and list major ways that the college could save energy, for instance, changing lighting procedures. This is a free energy audit service.

RECYCLING REPORT:

The quote from Sea-Dru-Nar Recycling for providing recycling services to the college was distributed.

Discussions were held and Larry Tilford was requested to contact Sea-Dru-Nar Recycling to see if a representative could attend our next meeting to present their recycling program.  

Dawn Maurer volunteered to contact current customers of Sea-Dru-Nar Recycling and she will provide the information that she received at our next meeting.

PROPOSED CAMPUS SMOKING GUIDELINES UPDATE:

Larry Rebo mentioned that he had talked to Liz Baker, Vice President for Business and Operations, regarding the Proposed Campus Smoking Guidelines and she stated that she would write a memorandum. He stated he would follow-up with Liz Baker regarding the proposed smoking guidelines memorandum.

Larry Rebo indicated that Liz Baker has stated she has concerns for placement and size of smoking signage.

NEW BUSINESS:

MEETING DATE FOR JUNE 7:

Larry Rebo mentioned that our meeting date for June 7th is during finals week. The members all agreed there would be no conflict in their schedules for holding the meeting on June 7th.

OTHER:

Larry Rebo mentioned that the committee makes recommendations to Liz Baker, Vice President for Business and Operations. He stated that some ideas the committee may want to consider having implemented by the college would be such items as: turning back water temperatures to 95 degrees unless otherwise necessary; consideration to automatic shut-off values on sinks when planning new buildings; self-flushing units on urinals and water closets; recommend having hot water heaters installed to have heat on demand systems when building 2900 is remodeled.

Larry Rebo requested that each member comprise a list of potential recommendations for our next meeting.

NEXT MEETING:

Thursday, May 31, 2001 at 2:30 p.m.
Small Conference Room, Administration Building

ADJOURNMENT:

The meeting was adjourned at 3:53 p.m.

 
Connie Buren
Secretary
5/22/01